Minutes of Selectmen's Meeting
July 28, 2004
The meeting was called to order at 6:00 p.m. by Chairman Sargent. Selectman Buker and Elliott were also present along with Business Administrator James Coffey.
SCHEDULE:
7:00 p.m. Executive Councilor Peter Spaulding met with the Board, at the Board’s request, to discuss maintenance issues on State maintained roads. Specifically Center Road, School Street, part of East Washington Road and a portion of Cooledge Road. Selectman Buker explained some of the problems with the poor condition of School Street and Center Road and in part some of the problems with school buses. Selectmen Elliott explained how he and Senator Odell stopped an attempt by Senator Flanders to attach language to a bill that would have turned over the problem roads to the Town. Highway Foreman William Goss explained some of the specific problems with the roads which included the lack of a suitable base. Following additional
discussion it was agreed to send Councilor Spaulding a copy of an NH DOT 1993 letter which states that after the by-pass is completed, the State will repair the problem roads for turnover to the Town in such a manner that they will need little maintenance for many years. [This was not done prior to an attempt by the State to turnover the roads.] It was agreed to also develop a set of needs and forward them in two weeks to Mr. Spaulding, with copies to Senators Odell and Flanders and our current State representatives.
7:15 p.m. Jill Karol came before the Board to inquire about subdividing 91 acres on the Class VI portion of Sleeper Road. Ms. Karol was accompanied by Mr. Nick Hantzis. Ms. Karol will be returning on August 11. The discussion centered on the present road and the Town’s requirements for upgrading a road.
7:40 p.m. Mr. Goss reported that Hopkinton Land Clearing had not yet completed the work on Dean Hill Road that they had promised to do at the close of their logging operation. Mr. Goss will look into the matter and report back. Mr. Goss and the Board also briefly discussed construction of a parking lot at the southwest corner of Myrtle and Center Streets.
7:47 p.m. Deborah Dunklee, accompanied by OYS Director Peter Brigham met to discuss renting office space in the Genesis Building for counseling services. During the discussion it was mentioned that the services provided by Ms. Dunklee are compatible, and compliment, present uses in the building. At the conclusion it was moved by Chairman Sargent, seconded by Selectman Elliott to rent an office for $100 per month on a month by month basis, subject to the Business Administrator consulting with our insurance and receiving a favorable reply. Ms. Dunklee will also provide the Town with an insurance certificate for liability.
APPROVED AND/OR SIGNED
a. Payroll Voucher #s [30/31]
b. Expense Voucher [17]
c. July 14 Minutes
d. July 14 non-public minutes
e. Abatement for William Shee due to calculation error in CAMA System
f. Cemetery Lot to John & Vickie Haines
g. Building Permits:
Permit # Name Location Description Est. value Recommendation
04070BP Melanie Dillon 339 Bog Rd. barn $15,000 Approval.
04071BP Ray Lemay 50 Autumn Rd. residence $160,000 Approval.
04072BP Ray Lemay 54 Winter Rd. residence $160,000 Approval.
04073BP Ray Lemay 42 Winter Rd. residence $160,000 Approval.
04074BP Kathy Croatti 8 Rabbit Path shed $3,049 Approval.
NEW BUSINESS:
A request from Attorney Hatfield on behalf of the Sewer Commissioners for the Selectmen to allow a sewer pumping station to be located on Town owned land on the west side of Beard Road was reviewed, and the Board unanimously agreed to grant the request.
A petition from High Bank Properties for the layout of Webster Circle was received. After a discussion it was agreed to schedule the hearing for September. [This will be part of a regular meeting, probably on September 29.]
A request for comment and input to the Capital Improvement Plan was received and will be reviewed.
Letter from Deborah Whitaker-Duncklee requesting space in the Genesis Building was received. See appointment details under SCHEDULE.
OLD BUSINESS:
A request for trees to be planted along a portion of Windsor Road from a resident and sent through the Conservation Commission was returned to the Conservation Commission. The Board requested their recommendation and that of the Highway Foreman, William Goss.
Other items listed in the agenda were reviewed.
Selectman Elliott stated that he had spoken with Assistant County Attorney Jennifer Sandovale about the Scott Campbell case. He said that he was informed that the case would likely come up in December or January and that there are three charges with penalties of 3 ½ to 7 and 7 ½ to 15 years. Selectman Elliott also stated that he had been informed by the Sullivan County Attorney that the Starkweather Report was not yet ready.
The Board also discussed the appointment of alternates to the Zoning Board of Adjustment. Selectman Elliott moved to appoint Joshua Menard as an alternate. Chairman Sargent seconded the motion and it passed 3-0. The Board also asked the Business Administrator to send a letter to Connie Thompson to determine if she had any interest in serving as an alternate.
Jim Coffey reported that he should have the telephone system proposal(s) for the next meeting.
Chairman Sargent brought up the proposed meeting with Attorney Garfunkel concerning Phase B of the Police Attrition study. It was agreed to meet with Attorney Garfunkel at 6:00 p.m. on August 11. [Note: This will be a non-public session.]
Selectman Elliott requested that suggested new names for Henniker Street and Dump Road be brought to the next meeting.
Jim Coffey reported that he had spoken with Mr. Greg Brown, owner of the former Frameworks Building, and that Mr. Brown will be working directly with the Fire Department on the violation and not be requesting a hearing with the Selectmen.
PENDING ITEMS:
Joint Facilities Committee discuss formation/membership at future meeting
Mechanism for billing for non-
standard dispatch services requested from Mr. Coffey for 6/9 meeting
Special detail account for HPD Requires Special Revenue Fund to be established at the next Annual Town Meeting
Joint hiring of prosecutor for HPD 4/17 “discussion in near future”
SRO funding as part of HPD
Budget. 4/17 “discuss after police staffing levels are brought back to normal”
Federal grant for additional
police officer 4/17 “discuss after police staffing levels are brought back to normal”
HPD wage structure being reviewed by Police Attrition Commission
Telephone system acquisition Out for Bid
Town parking Main St. group to presented list of priorities at
Meeting on June 9. Need to discuss Phase 1.
Jim Coffey to see if Butler Park Comm will help
with a design for the lot @ corner of Central/Myrtle.
Woolen Mill & burned house
on Mill Street Discuss as it relates to tax deeding
Renaming W. Main St. &
Dump Road planned discussion date expired
Dog Catcher Contract Copy of contract from Mr. Coffey given to Board
planned discussion date expired
Hillsborough Pride Grant Selectmen TBA of meetings
Myrtle St. barriers & school
bus passage Denied request for buses to use roadway past Highway Garage
Expansion of Board of
Selectmen to 5 members no discussion date set
ZBA board appointments Reached impasse. Mr Seymour will continue until an appointment is made. Possible March 2005. Mr. Mendard has agreed to serve as an alternate.
REPORTS:
Items in the agenda were reviewed
Meeting adjourned at 8:02 p.m.
Respectfully submitted,
James Coffey
Business Administrator
Approved,
________________________
Maxwell D. Sargent, Chairman
________________________
Robert I. Buker
________________________
Larry G. Elliott
SELECTMEN'S MEETING AGENDA
July 28, 2004
SCHEDULE
6:00 p.m. - 6:30 p.m. Review Correspondence, Sign Documents
a. Payroll Voucher #s [30/31]
b. Expense Voucher [17]
c. July 14 Minutes
d. July 14 non-public minutes
e. Abatement for William Shee due to calculation error in CAMA System
f. Cemetery Lot to John & Vickie Haines
g. Building Permits:
Permit # Name Location Description Est. value Recommendation
04070BP Melanie Dillon 339 Bog Rd. barn $15,000 Approval.
04071BP Ray Lemay 50 Autumn Rd. residence $160,000 Approval.
04072BP Ray Lemay 54 Winter Rd. residence $160,000 Approval.
04073BP Ray Lemay 42 Winter Rd. residence $160,000 Approval.
04074BP Kathy Croatti 8 Rabbit Path shed $3,049 Approval.
OPEN FORUM
6:30 p.m. - 6:45 p.m.
APPOINTMENTS: 6:45 - 8:30
6:45 p.m.
7:00 p.m. Councilor Spaulding - Discuss of State maintained roads.
8:00 p.m. Deborah Whitaker-Dunklee-Request to rent space in Genesis Building
SELECTMEN’S DISCUSSION / EXECUTIVE SESSIONS
8:30 p.m. - 9:00 p.m.
CORRESPONDENCE & NEW BUSINESS
a. Request from Attorney Hatfield on behalf of the Sewer Commissioners for the Selectmen to allow a sewer pumping station to be located on Town owned land on the west side of Beard Road.
b. Petition from High Bank Properties for the layout of Webster Circle.
c. Capital Improvement Plan, and a request for Board input.
e. Letter from Deborah Whitaker-Duncklee requesting space in the Genesis Building.
CORRESPONDENCE & OLD BUSINESS
a. Copy of a letter sent to the Sullivan County Attorney by James Coffey requesting report, when completed.
b. Private correspondence from Attorney Donovan.
c. Copy of email(s) between Greg Brown and Jim Coffey
d. Request for tree planting on Windsor Road sent through the Conservation Commission.
e. Copy of letters between Ben Granatek and Matthew Taylor concerning “Segedy” sign.
PENDING ITEMS
Joint Facilities Committee discuss formation/membership at future meeting
Mechanism for billing for non-
standard dispatch services requested from Mr. Coffey for 6/9 meeting
Special detail account for HPD Requires Special Revenue Fund to be established at the next Annual Town Meeting
Joint hiring of prosecutor for HPD 4/17 “discussion in near future”
SRO funding as part of HPD
Budget. 4/17 “discuss after police staffing levels are brought back to normal”
Federal grant for additional
police officer 4/17 “discuss after police staffing levels are brought back to normal”
HPD wage structure being reviewed by Police Attrition Commission
Telephone system acquisition Out for Bid
Town parking Main St. group to presented list of priorities at
Meeting on June 9. Need to discuss Phase 1.
Jim Coffey to see if Butler Park Comm will help
with a design for the lot @ corner of Central/Myrtle.
Woolen Mill & burned house
on Mill Street Discuss as it relates to tax deeding
Renaming W. Main St. &
Dump Road planned discussion date expired
Dog Catcher Contract Copy of contract from Mr. Coffey given to Board
planned discussion date expired
Hillsborough Pride Grant Selectmen TBA of meetings
Myrtle St. barriers & school
bus passage Denied request for buses to use roadway past Highway Garage
Expansion of Board of
Selectmen to 5 members no discussion date set
ZBA board appointments Reached impasse. Mr Seymour will continue until an appointment is made. Possible March 2005. Mr. Mendard has agreed to serve as an alternate.
MINUTES OF OTHER BOARD & REPORTS
a. 2003 Financial Statements and Audit Report
b. Dick Green for Governor
c. July 14 Conservation Commission minutes
d. Planning Board minutes of July 21
e. Primex Claim Reports
f. Hillsborough County Budget
g. Notice of high level of Flouride in ELVD water at Meeting House well.
h. Notice of high level of Arsenic in ELVD water from their Mary Rowe Drive well.
i. Copy of email forwarded to Jim Bailey with a request for appointment to the Park Board.
j. Letter to Mr. Myles O’Reilly about his “Segedy” sign.
k. Dredge & Fill application from Walmart Stores, Inc.
TRAINING NOTICES & PUBLICATIONS
Various items
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