Minutes of Selectmen's Meeting
August 11, 2004
The meeting was called to order at 6:05 p.m. by Chairman Sargent. Selectman Elliott was also present along with Business Administrator James Coffey. Selectman Buker was on vacation.
SCHEDULE:
6:05 p.m. Selectman Elliott moved to enter non-public session meet with Attorney David Garfunkel. The motion was seconded by Chairman Sargent. A roll call was taken with both Selectman Elliott and Chairman Sargent voting in the affirmative.
6:58 p.m. The Board returned to public session. Selectman Elliott, seconded by Chairman Sargent moved to seal the minutes of the meeting. The Board voted 2-0 to seal the minutes.
7:00 p.m. Jill Karol, owner of property on the Class VI portion of Sleeper Road (91 acres, Map 1, Lot 5), accompanied by Nick Hantzis and Ken Clinton from Meriden Land Service, met to discuss the possibility of a nine lot subdivision of the property. Also present for the discussion was Planning Director Matt Taylor and Highway Foreman William Goss. Mr. Clinton open by asking who has the final say on the road and does it have to be paved, or could it be a well constructed gravel road. Mr. Taylor stated that the question is what are Class V standards. He said that this is easy for new roads in a subdivision but more difficult for existing Class VI roads which must be brought to Class V standards. Mr. Taylor also mention that a subdivision
can be “scattered and premature.” Chairman Sargent then asked who accepts a new road. Mr. Taylor responded by explaining how the new road is dedicated as part of a subdivision and the involvement of Mr. Goss and the engineering firm representing the Town’s interest and finally the Board of Selectmen. Chairman Sargent then asked if Bill Goss and the engineer are satisfied, who makes the [final] decision. The answer given was the selectmen. Mr. Clinton mentioned that the more upgrades to the road the more lots will be created. Mr. Goss stated that the Class V portion of Sleep Road would need to be widened and paved to accommodate the proposed subdivision. Mr. Clinton stated that this was the Town’s responsibility. Business Administrator Jim Coffey took issue with Mr. Clinton’s assertion that it was the Town’s responsibility, and after some additional discussion Mr. Coffey agreed to obtain an informal legal
opinion as to who would have the responsibility for obtaining easements from property owners on the Class V portion of Sleeper Road for widening the road in order to accommodate the proposed development.
7:30 p.m. Mr. Jay Logan, a Jefferson Drive resident, met to discuss speeding on Jefferson Drive. Also present was Lt. David Roarick who is also a resident of Jefferson Drive. Mr. Logan spoke about the road being used as a through road and that it is posted at 25 mph. He went on to mention that some trucks have stopped using it as a through street. Lt. Roarick confirmed that the police have made stops on the road and that it is used as a cut-through to the By-Pass. He went on to mention that the residents of Jefferson Drive include a State Trooper and a Milford police officer. He went on to mention that he stopped a school bus for speeding on the road last year. Selectman Elliott asked if the speeding problem was caused by
residents or non-residents. Chairman Sargent mention that the Board is presently trying to beef up the Police Department. The subject of the Class VI portion of Whitney Road was then discussed. Mr. Logan explained that it is being used by four wheel drive vehicles and “four wheelers” (atvs). Lt. Roarick explained that the road can be used by properly licensed vehicles. The smaller all terrain vehicles cannot use a public way and are regulated by NH Fish & Game Department. At the conclusion of the discussion Mr. Coffey agreed to look into if the road was closed subject to Gates & Bars. Also mentioned was checking with Mr. Goss for signs on the road and setting up “no through traffic” signs. Mr. Starkweather asked about doubling the fines as in a work zone.
7:45 p.m. Chairman Sargent, seconded by Selectman Elliott, moved to enter non-public session to discuss a personnel matter with Lt. Roarick. Chairman Sargent conducted a roll call vote and both selectmen present voted in the affirmative.
9:12 p.m. The Board returned to public session. Selectman Elliott moved to provide a $500 bonus for selected Police Department officers and Dispatch personnel; and that the overtime for police officers commencing the week beginning August 15, 2004 through October 30, 2004 be at two times their basic pay rate for all time worked over 50 hours physically worked. This was seconded by Chairman Sargent and passed 2-0.
APPROVED AND/OR SIGNED
a. Payroll Voucher #s [33]
b. Expense Voucher [19 ]
c. July 28 Minutes
d. July 31 Non-Public Minutes
e. August 4 Minutes
f. August 4 Non-Public Minutes
g. August 7 Planning Session Minutes
h. August 7 Planning Meeting, Non-Public Session
j. Numerous Utility Pole Licenses
j. Building Permits:
Permit # Name Location Description Est. value Recommendation
04075BP Randy Adams 48 Huntington Dr. Residence $153,000 Approval.
04076BP James Buchanan 17 Bradford Circle Residence $240,000 Approval subject to sewer, driveway & PUC approval.
04077BP James Buchanan 16 Bradford Circle Residence $240,000 Approval subject to sewer, driveway & PUC approval.
04078BP Terry Stoneking 36 Madison Circle Deck $ 7,428 Approval.
04079BP Erik Jones 369 Windsor Road Residence $249,000 Approval subject to PUC approval.
04080BP Gary Watson 770 Bog Road Residence $150,000 Approval.
04081BP Sam Siu 125 Gould Pond Rd. Addition $ 50,000 Approval subject with compliance with Comprehensive Shoreland Protection Act and no additional bedrooms.
04082BP Ann Dinsmore 8 Sulphur Hill Road Residence $200,000 Approval subject to driveway & PUC approval.
04083BP Kevin Loos 33 Deerpoint Drive Residence $150,000 Approval.
04084BP Kevin Loos 6 Greenfield Drive Residence $150,000 Approval.
04085BP Ian Boyd 13 Moccasin Trail Glass enclosure $7,000 Approval.
NEW BUSINESS:
Items in the Agenda were reviewed without any specific action, or votes, taken.
OLD BUSINESS:
Items in the Agenda were reviewed without any specific action, or votes, taken.
PENDING ITEMS:
Joint Facilities Committee
Mechanism for billing for non-standard dispatch services.
Special detail account for HPD
Joint hiring of a prosecutor for HPD
SRO funding as part of the police budget
Federal Grant for Police Officer
HPD Wage Structure
Wage Structure for all Town employees
Town Parking
Woolen Mill and burned house on Mill Street
Renaming W. Main Street and Dump Road.
Dog Catcher Contract
Downtown Transportation Enhancement Grant
Myrtle Street Barrier & school bus passage.
Was to be discussed at the August 11 Selectmen’s meeting. Committee profile & formation. Due to lack of time will need additional discussion
Set up meeting for September 8 from 7-8 pm , invite Chief, or Lt. Roarick, and Dispatch Supervisor.
Will be discussed during upcoming 2005 budget reviews.
To be discussed with Lt. Roarick at the 8/11 meeting. Needs further discussion.
Town Administrator to look into federal obligations and report back to the August 25 meeting.
Selectmen to discuss with Lt. Roarick at 8/11 meeting. To be rescheduled.
To be discussed on 8/11. Selectmen agreed to add all employees into the study.
Town administrator to compile data from NHMA comparing Hillsborough with other towns.
Item in progress.
To meet with Town Planner Matt Taylor on September 22.
Need to set a date for a public hearing.
Selectmen asked that feral cats be included. To be discussed in the 2005 budget process.
Town Administrator to contact Matt Taylor for an update for August 25 meeting.
Near Completion.
Expansion of Board of Selectmen to 5 members
Park Board Appointments
An open forum to be held on September 29th Selectmen’s meeting from 7-8 p.m.
Try to schedule with Park Board Chairman on September 22.
REPORTS:
Items in the agenda were reviewed
Meeting adjourned at 9:15 p.m.
Respectfully submitted,
James Coffey
Business Administrator
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