Minutes of Selectmen's Meeting
September 29, 2004
The meeting was called to order at 6:00 p.m. by Chairman Sargent. Selectman Elliott was also present along with Business Administrator James Coffey and Selectmen’s Secretary Iris Campbell. Selectman Buker was out due to illness.
The Selectmen approved and signed the following items:
Payroll Voucher #s [40]
Expense Voucher [22]
Minutes of 9/22
Nomination of James Coffey to serve as Health Officer
Building Permits
Permit # Name Location Description Est. value Recommendation
04115BP Gregory Boudle 397 E. Washington Rd. Swimming Pool $30,000 Approval.
04116BP Paul Galbraith 70 Church Street Fire Escape $ 2,000 Approval.
04117BP Paul Galbraith 45 Church Street Fire Escape $ 2,000 Approval.
0416SP Daniel Penro 162 W. Main Street Signs $ 700 Approval.
0417SP Stephen Barnes 2 Bridge Street Sign $ 400 Approval.
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Mr. Sargent had a copy of an EMT Intercept contract with the Town of Antrim, and he asked Mr. Coffey to review the contract and report back to the Board at their next meeting.
Mr. Coffey said that he had discovered that the Zoning Board of Adjustment could be an elected board. Mr. Elliott asked that this be added to the pending item’s list for future discussion.
6:28 p.m. Christine Chadwick and Jennifer Zdon came in to present the Board with a report they had done regarding the history of the Lower Village. Mrs. Chadwick expressed her desire that potential commercial companies would respect the historic flavor and peaceful atmosphere of the area. The Board accepted the copies of the report and thanked Mrs. Chadwick and Mrs. Zdon for coming in.
6:34 p.m. Timothy Emperor came before the Board and requested a non-public session to discuss a personnel issue. Mr. Elliot made the motion to enter into a non-public session. Mr. Sargent seconded the motion. Board voted all in favor.
7:00 p.m. The Board returned from a non-public session.
7:00 p.m. Fire Chief David Holmes, Gene Livingston, Scott Murdough, Stephen Parenteau, Bill Goss, Mark Murdough, Todd Starkweather, Harrison Starkweather and Terry Schnare entered the meeting at this time.
7:01 p.m. Chief Holmes expressed his concern with the dispatch situation.
Mr. Elliott explained to him that a committee had been formed to review the costs of dispatching and solutions to that issue.
Mr. Emperor asked Chief Holmes if there was light duty available at the fire department.
Chief Holmes answered yes.
Mr. Emperor responded that he would now be responding to calls.
Mr. Elliot explained that there were several solutions to the dispatch cost issue that the committee will be reviewing. He also reported that Mr. Steve L’Heureux had been recommended to the Board as someone who could help them to get an outside overview of our dispatching services. Mr. Sargent said that there are some fire members who are not happy with how some incidents have been handled and having an impartial person look at our operation could be a good idea. Mr. Holmes said that he has spoken to Jennifer Campbell, Dispatch Supervisor, and he thought things were getting better. Mr. Parenteau stated that sometimes when there is a complaint and you listen to the tape the problem isn’t always the dispatcher. Mr. Sargent said that because of the SPOTS terminal the dispatch has to be
under the jurisdiction of the Police Chief.
Mr. Elliott made a motion to authorize the spending of up to $1,250.00 to hire a consultant to work with the Dispatch Review Committee.
Mr. Sargent seconded the motion.
The Board voted all in favor.
Mr. Elliott will speak to Mr. L’Heureux next week and Mr. Coffey will draft a letter to the Fire Chief and Acting Police Chief for their delegate to the Dispatch Review Committee.
7:29p.m. Mr. Sargent opened the hearing to layout Webster Circle as a class V town street. Mr. Coffey reported that the abutters and the petitioner had been notified and appropriate notices had been posted. Mr. Terry Schnare, representing High Bank Properties presented the Board with an as-built plan. He said that everything has been completed except for the culvert on lot 9 for the plunge pool, which will be finished in the next 10 or 15 days. He will have a deed prepared as soon as the street has been accepted. Mr. Coffey asked about approval from the water and sewer commissioners. Mr. Schnare answered that Peter Mellen brought the plans to the commissioners last night. Mr. Elliott asked how many feet the town would be plowing. Mr. Goss said 350 feet. Mr. Coffey suggested granting conditional acceptance and continuing the hearing when all the conditions have been met. Mr. Sargent made a motion to accept as a town class V road, Webster Circle as shown on an as-built
plan of Wester Circle in Hillsborough, New Hampshire, prepared for High Bank properties, LLC by Peter D. Mellen with the following conditions:
1. the outlet for the plunge pool needs to be installed
2. the water line is accepted by the Water and Sewer Commissioners
3. the project has been accepted by the Louis Berger Group
4. a stop sign and a street sign have been erected at the junction with Union Street.
Mr. Elliott seconded the motion.
The Board voted all in favor.
Mr. Sargent made a motion to continue the hearing to October 13, 2004.
Mr. Elliott seconded the motion.
The Board voted all in favor.
The hearing was adjourned at 7:48 p.m.
7:48 p.m. Bill Goss, Highway Foreman, was in to discussion several items.
Mr. Sargent asked about the gate that is to be erected at the end of Myrtle Street. Mr. Goss said that it would be placed on the Town owned property adjacent to the road leading to the school, the rocks would be removed and a key would be given to the Town Office, Police Department, transfer station, school, rescue squad and highway department.
Mr. Coffey asked about painting a white line in front of the fire station. Mr. Goss answered that his men had attempted to do that but had been told not to by the Fire Department. He said that they have since changed their minds, but the equipment has been put away for the year, it will be on the list for next year.
Mr. Coffey asked what information needed to be addressed in the Town’s letter to Peter Spaulding regarding Center Road and Cooledge Road.
Mr. Goss reported that the Center Road from the square to Loon Pond is 4 miles and Cooledge Road from Route 31 to the end of the NHDOT maintained section is 3/4 of a mile. He stated that the State needs to reclaim the roads, dig up and remove rocks, add gravel and replace culverts as needed.
Mr. Sargent asked about the speed bumps on Jackson Street.
Mr. Goss said that he had reconsidered his opinion on the installation of the speed bumps regarding safety and liability. He felt that it would make the street very hard to plow and what would the liability be if someone walking or bicycling was to have an accident involving a bump which the town had knowingly installed. He also reported that he had received numerous requests from residents wanting them installed on their streets. He said that the stop signs have been installed.
Mr. Sargent felt that the concerns of the residents of Jackson Street were not being addressed.
Mr. Elliott asked that Mr. Coffey research the liability of speed bumps or dips.
Mr. Goss asked for the Board’s approval to reconstruct the junction of Jones Road and Center Road into a T-intersection and that the State had no problem with this plan. The Board approved the change.
8:00 p.m. Mr. Sargent announced that this was the time the Board had set aside for a public discussion regarding changing the Board of Selectmen from a 3-person to a 5-person board. Mr. Elliott made a motion to move this issue to the October 13 meeting due to the absence of Mr. Buker. Mr. Sargent asked if there were any comments from the public in attendance. Mark Murdough expressed his opinion that this was a good idea for attending board and committee meetings.
8:17 p.m. Mr. Elliott made a motion to enter in a non-public session to discuss a personnel matter. Mr. Sargent seconded the motion. Board voted all in favor.
9:25 p.m. The Board returned from a non-public session.
Mr. Elliott requested that the Board discuss compensation for the part-time employees of the Police Department at the next meeting. He also explained again that the review of the Dispatch Center was based on the money being spent by the Town.
Mr. Coffey presented the Board with a plan to issue picture identification cards to all town employees and a sample of the card. Mr. Sargent agreed it was a good idea, but suggested removing personal information. Mr. Elliott agreed and suggested adding the employee’s department telephone number.
Mr. Coffey forwarded a request by the Hillsboro-Deering High School for permission from the Board to have a homecoming parade with the route down School Street right on Brown Street to Church Street left on Myrtle Street left on School Street back to the school. The Board approved the parade route.
The Board acknowledged receipt of a letter from Judge Hatfield concerning the Family Court and Hillsborough District Court.
The Board received copy of correspondence from the Conservation Commission to the Elm Institute regarding the elm tree near Hillsboro Ford.
MINUTES OF OTHER BOARDS & REPORTS
TRAINING NOTICES & PUBLICATIONS
Meeting adjourned at 9:42 p.m.
Respectfully submitted,
Iris Campbell
Selectmen’s Secretary
Approved, Dated: October 13, 2004
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Maxwell D. Sargent, Chairman
________________________
Robert I. Buker
________________________
Larry G. Elliott
Board of Selectmen
SELECTMEN'S MEETING AGENDA
September 29, 2004
SCHEDULE
6:00 p.m. - 6:30 p.m. Review Correspondence, Sign Documents
a. Payroll Voucher #s [40]
b. Expense Voucher [22]
c. Minutes of 9/22
d. Nomination of James Coffey to serve as Health Officer
e. Building Permits
Permit # Name Location Description Est. value Recommendation
04115BP Gregory Boudle 397 E. Washington Rd. Swimming Pool $30,000 Approval.
04116BP Paul Galbraith 70 Church Street Fire Escape $ 2,000 Approval.
04117BP Paul Galbraith 45 Church Street Fire Escape $ 2,000 Approval.
0416SP Daniel Penro 162 W. Main Street Signs $ 700 Approval.
0417SP Stephen Barnes 2 Bridge Street Sign $ 400 Approval.
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OPEN FORUM
6:30 p.m. - 6:45 p.m.
APPOINTMENTS: 6:45 - 8:30
6:45 p.m. Fire Chief David Homes, Deputy Chief Scott Murdough, and Assistant Chiefs Parenteau and Livingston. Discuss Dispatch Study.
7:15 p.m. Hearing for Layout of Webster Circle as a Class V Town Street
7:35 p.m. Bill Goss, Highway Foreman - Various Items
8:00 p.m. Open Forum for discussion of expanding the Board of Selectmen from 3 to 5 members.
8:15 p.m. Lt. Roarick
SELECTMEN’S DISCUSSION / EXECUTIVE SESSIONS
8:30 p.m. - 9:00 p.m.
CORRESPONDENCE & NEW BUSINESS
a. Discuss with Business Administrator ID Cards for employees, sample in folder.
b. Request from H-D High School for a parade.
c. Letter from Judge Hatfield concerning the Family Court and Hillsborough District Court.
d. Department of Safety Homeland Grant for Federal FY 2004
e. NH DES Permit by Notification
f. Notice CNHRPC for Long Range Transportation Plan
CORRESPONDENCE & OLD BUSINESS
a. Homeland Grant application for Fire Department-discuss with Chief Holmes
b. Copy of letter from Jim Coffey to Jim Bailey, Park Board Chairman
c. Copy of correspondence from Conservation Commission to the Elm Institute
PENDING ITEMS
Various Items
MINUTES OF OTHER BOARDS & REPORTS
TRAINING NOTICES & PUBLICATIONS
Various items
PENDING ITEMS
Joint Facilities Committee
Mechanism for billing for non-standard dispatch services.
Special detail account for HPD
Joint hiring of a prosecutor for HPD
SRO funding as part of the police budget
Federal Grant for Police Officer
HPD Wage Structure
Wage Structure for all Town employees
Town Parking
Woolen Mill and burned house on Mill Street
Renaming W. Main Street and Dump Road.
Dog Catcher Contract
Downtown Transportation Enhancement Grant
Myrtle Street Barrier & school bus passage
Was to be discussed at the August 11 Selectmen’s meeting. Committee profile & formation. Due to lack of time will need additional discussion
Discussed with Lt. Roarick on September 8. Part of study of dispatch services.
Will be discussed during upcoming 2005 budget reviews.
Discussed with Lt. Roarick at the September 8 meeting at 7:30 p.m. Meeting planned for October 27.
Town Administrator to look into federal obligations. Was planned for Sept. 8. Needs new date set.
Selectmen were to discuss with Lt. Roarick at September 8 meeting. To be continued.
To be discussed on 8/11. Selectmen agreed to add all employees into the study. To be part on next item.
Town administrator to compile data from NHMA comparing Hillsborough with other towns. October 13
Item in progress. Plan submitted to selectmen.
To meet with Town Planner Matt Taylor on September 22.
Need to set a date for a public hearing.
Selectmen asked that feral cats be included. To be discussed in the 2005 budget process.
Town Administrator to contact Matt
Taylor for an update for August 25 meeting - Update was received.
Gate to be installed by Sept. 22 meeting.
Expansion of Board of Selectmen to 5 members
Park Board Appointments
Selectmen’s Representative to Town Boards:
Community Building Advisory Board
Planning Board (by statute)
Caroline fox Fund for Boys
Loss Prevention Committee
Hillsborough Pride Board
Historic District Committee
Zoning Board of Adjustment - Elected Board
Task Force for the Temporary Homeless
An open forum to be held on September 29th Selectmen’s meeting from 8-9 p.m.
Park Board Chairman scheduled for 7:45 p.m. on September 22.
To be discussed at a later date.
To discuss after October 27, 2004
Review after October 27, 2004
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