Minutes of Selectmen's Meeting
October 13, 2004
The meeting was called to order at 6:00 p.m. by Chairman Maxwell Sargent. Selectmen Robert Buker and Larry Elliott was also present along with Business Administrator James Coffey, Selectmen’s Secretary Iris Campbell and Town Counsel Michael L. Donovan, Esq.
Mr. Elliott made a motion to go into a non-public session under RSA 91-A, II (a).
Mr. Buker seconded the motion
On a duly called roll call vote, each selectman voted “yes” to go into a non-public session.
At 6:50 p.m. the Board of Selectmen returned to a public session from a recessed non-public session.
At 6:53 p.m. the Board of Selectmen recessed the meeting to conduct a public hearing on bond refinancing.
At 7:06 p.m. the Board of Selectmen reconvened the regularly scheduled meeting.
The Selectmen approved and signed the following items:
Payroll Voucher #s [41 & 42]
Expense Voucher [23]
September 29 Minutes, and two non-public sessions
Advanced Life Support Agreement with Antrim
Welfare Property Lien
Election Warrant for November 2, 2004 - Mr. Elliott obtained from signing
Petition and Pole License
Veteran’s Tax credit for William J. Barrett, Peter McCosker and Louis Normandin, Sr.
Notice of Intent to Excavate, Raymond Daniels
Timber Tax Warrant
Building Permits as follows:
Permit # Name Location Description Est. value Recommendation
04118BP Kim Wells 5 W. Main Street Addition $2,000 Approval
04119BP Engelwood Constr. 472 Second NH Turnpike Residence $114,665 Approval
04120BP Scott Gualtiere 28 Hemlock Street Residence $ 90,000 Approval
04121BP Scott Gualtiere 24 Hemlock Street Residence $ 95,000 Approval
04122BP Engelwood Constr. 141 Mary Rowe Drive Residence $224,000 Approval pending driveway and Wetlands Bureau approval
04123BP Linda Davison 544 Cooledge Road Shed $ 2,500 Approval
04124BP JSMC Homes, Inc. 18 Seminole Road Residence $125,000 Approval
04125BP JSMC Homes, Inc. 14 Seminole Road Residence $125,000 Approval
04126BP Evelyn Luca 20 Old Henniker Road, #13 Addition $ 2,750 Approval
04127BP Robert Clark 25 Raccoon Alley Residence $174,900 Approval
7:07 p.m. Peter Mellen, Mike Iadonisi and Matthew Taylor came in to discuss a subdivision on Sleeper Road, which is a Class 6 road. Mr. Iadonisi wants to subdivide one lot off of the main parcel. He will be accessing the property through the Town of Washington and will be applying to them for subdivision approval. He was asking the Selectmen if they would approve a building permit if he signed the building on a Class 6 road release form. Mr. Elliott said that the Board doesn’t deviate from the decision of the Planning Board and that we will deal with the building permit when it is submitted.
7:28 p.m. The Board discussed further with Mr. Taylor the property at 25 W. Mill Street belonging to Mr. Leon Griffin III. Mr. Taylor recommended that the Board accept the tax collector’s deed which leaves the liability for clean up to the Town which may apply for existing grants if there are any. Mr. Elliott asked Mr. Taylor to look into the Town’s liability for other liens which may have been placed on the property. Mr. Sargent suggested putting this matter on the agenda for the next meeting and requested a copy of the letter Mr. Coffey sent to Mr. Griffin also be produced.
Mr. Buker asked that Mr. Coffey bring in any information he may have on the status of the 5 Mill Street building to the next meeting.
Mr. Sargent announced that at 7:35 p.m. we were now in open forum.
The Board reviewed the following items:
CORRESPONDENCE & NEW BUSINESS
a. Notice from BTLA of an appeal by Farmsteads of New England for tax exempt status
b. Copy of memo to Lt. Roarick relative to dispatch repeater site agreement
c. Letter from Margaret Ashcroft concerning water and sewer billing
d. Letter of complaint relative to Maple Leaf
e. Letter of complaint from owner of Contoocook Mills Apartment for water & sewer
CORRESPONDENCE & OLD BUSINESS
a. Copy of letter sent by Business Administrator to Chief Holmes and Lt. Roarick for
volunteers to serve on a dispatch study committee, and Chief Holmes response.
b. Police personnel files procedures
MINUTES OF OTHER BOARD & REPORTS
a. Notice of 2005 Highway Block Grant
b. DES Inspection report for Golden Kitchen Chinese Take-Out-53 Henniker Street
c. DES notice to Oxbow Campgrounds concerning breached dam
d. DES wetland complaint to Orrin Poland
e. Safety Committee Meeting
f. Press release
g. Various ZBA and Planning Board minutes and notices of decision
h. Invitation to Historical Society function on October 16
TRAINING NOTICES & PUBLICATIONS
Mr. Buker asked about street lighting and asked that this also be placed on the next meeting’s agenda.
Mr. Sargent acknowledged the receipt of the letter of resignation from Jennifer Campbell, Dispatch Supervisor.
Mr. Elliot reported that Chief Holmes has informed the Board that Assist. Chief Steve Parenteau will be representing the Fire Department on the Dispatch Review Committee. He has also asked Jennifer Campbell and Mark Murdough to serve on the committee.
Mr. Mark Murdough was in attendance and agreed to serve.
Mr. Murdough expressed his concerns regarding the metal roof, being installed on the building at 2 Bridge Street and how the snow will fall off of it onto the sidewalk and street.
Mr. Sargent asked that Mr. Taylor look into that matter.
8:01 p.m. Deborah Whitaker-Duncklee came in to speak to the Board regarding the possibility of renting an apartment in the Gable’s Building for the winter. She explained that her present home is on a Class 6 road and because of present personal issues will not be able to keep the road passable during the winter months.
Mr. Sargent suggested putting this issue on the agenda for the next meeting for discussion with Mr. Coffey and Mr. Brigham.
Mr. Elliott made a motion to go back into non-public session under RSA 91-A, II (a). Mr. Buker seconded the motion. On a duly called roll call vote, each selectman voted “yes” to go into non-public session.
The Board returned from non-public session at 8:30 p.m. Mr. Elliott made a motion to seal the minutes and Mr. Buker seconded the motion. The motion to seal the minutes passed unanimously, with each Selectman being recorded in favor of sealing the minutes.
The Selectmen then voted to issue the following press release which had been prepared in non-public session: We have further reviewed the Cook & Molan report of the investigation of the work environment of the Hillsborough Police Department with Town Counsel.
The report is a confidential personnel matter and on the advice of Town Counsel, the selectmen will be issuing no further comment at this time.
At 8:33 p.m. Mr. Buker made a motion to go into a non-public session to discuss a personnel matter.
Mr. Elliott seconded the motion.
The Board voted all in favor.
The Board returned from the non-public session at 9:16 p.m. and voted all in favor to seal the minutes.
The Board requested Mr. Coffey to establish an Employees Code of Conduct - which will address the following issues:
Personal use of Town vehicles and equipment (including computers)
Development of process for evaluating department heads.
Proper use of work time.
Mr. Sargent suggested having Mr. Bill Morris attend a future Selectmen’s meeting.
Meeting adjourned at 9:23 p.m.
Respectfully submitted,
Iris Campbell
Selectmen’s Secretary
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