Board of Selectmen’s
Meeting Minutes
December 8, 2004
Present: Selectmen Robert Buker, Chairman and Laura Simoes with Business Administrator James Coffey and Selectmen’s Secretary Iris Campbell.
Meeting was called to order at 5:5 p.m. by Chairman Buker.
Selectmen signed the following items:
a. Payroll Voucher #s [50]
b. Minutes of November 17, 2004
c. Minutes of November 10, 2004
d. Veteran’s Exemption application
e. Abatement Application for property located on Tax Map 11J, Lot 125
f. Petition and Pole License
g. Property Tax Abatement 12A-2004
h. Property Tax Abatement 12B-2004
I. Letters to police chief applicants
j. Property Tax Supplemental Warrant 01
j. Building Permits
Permit # Name Location Description Est. value Recommendation
04155BP Morse, Jeffrey 243 Jefferson Drive Shed $ 3,600 Approval.
04156BP James Buchanan 21 Bradford Circle Residence $240,000 Approval pending driveway & sewer approval.
04157BP William Bartlett 187 Barden Hill Rd Addition $ 65,000 Approval.
5:55 p.m. Ray Barker, Community Building Caretaker, was in to ask the Selectmen if they were in agreement with the Community Building Governing Board to sell by bid the piano located in the Community Hall. Mrs. Simoes asked if it would be donated to a community organization. Mr. Coffey answered yes but it would take a vote at Town Meeting. Board agreed to bid the piano.
6: 00 p.m. Denise DeForest requested a non-public session to discuss a personnel matter. Mr. Buker made a motion to enter into a non-public session to discuss a personal matter. Mrs. Simoes seconded the motion. Board voted in the affirmative by voice vote.
6:28 p.m. Mr. Buker made a motion to adjourn the session at 6:28 p.m. and to seal the minutes. Mrs. Simoes seconded the motion. The Board voted in the affirmative by voice vote.
6:30 p.m. Stacey Warren came in to represent David Murdough. She asked for a non-public session. Mrs. Simoes made a motion to enter into a non-public session to discuss a personal matter. Mr. Buker seconded the motion. Board voted in the affirmative by voice vote.
6:40 p.m. Mr. Buker made a motion to adjourn the session at 6:40 p.m. Mrs. Simoes seconded the motion. The Board voted in the affirmative by voice vote.
6:47 p.m. Amy Coleman requested a non-public session to discuss a personal matter. Mr. Buker made a motion to enter into a non-public session to discuss a personal matter. Mrs. Simoes seconded the motion. Board voted in the affirmative by voice vote.
7:02 p.m. Mr. Buker made a motion to adjourn the session at 7:02 p.m. and to seal the minutes. Mrs. Simoes seconded the motion. The Board voted in the affirmative by voice vote.
7:04 p.m. Mr. Buker requests a non-public session to discuss a personnel matter with Ernest Butler. Mr. Buker made a motion to enter into a non-public session to discuss a personal matter. Mrs. Simoes seconded the motion. Board voted in the affirmative by voice vote.
7:13 p.m. Mr. Buker made a motion to adjourn the session at 7:13 p.m. and to seal the minutes. Mrs. Simoes seconded the motion. The Board voted in the affirmative by voice vote.
The Board received a petition for a zoning change: “To see of the Town of Hillsborough will vote to amend the Hillsborough Zoning Ordinance to disallow any retail commercial building larger that 50,000 square feet of gross floor area.” Mr. Coffey informed the Board that the signatures on the petition have been verified by the Supervisors of the Checklist. The Board instructed Mr. Coffey to deliver a copy of this petition to the Planning Board.
The Board reviewed the following correspondence and new business:
a. Conditional purchase and sale agreement for an ambulance.
b. Bond from Hopkinton Land Clearing for hauling timber on town roads. Lot in Henniker.
c. Memo to Board from Rep. Elliott.
d. Water Line easement, Hillsborough to Hillsborough
The Board reviewed the following correspondence and old business:
a. Copy of a letter to senator Flanders from Rep. Elliott concerning a proposal for legislation that enables the Emerald Lake District to gain health code enforcement powers, and a copy of a letter from DES denying ELVD from having concurrent enforcement powers for septic systems.
b. Copy of a letter sent to David Murdough-see 6:15 appointment
c. Copy of a fax sent by Jim Coffey to Renee Fish of NH DOT concerning the Elm Tree near Hillsboro Ford. Mr. Coffey informed the Board that Hillsboro Ford is parking cars very close to the tree. He will be speaking to the owner.
d. Copy of a letter sent to Dennis McNerney by Jim Coffey.
The Board reviewed the following minutes of other boards and reports:
a. Report from Tax Collector that the last bill was sent on December 8, 2004.
b. Pedestrian and Public Parking Signage Plan
c. NH DOT Bridge Report (deficiencies being fixed)
d. NH DES report on Belanger’s Sunoco
e. November 17 Planning Board minutes
f. Various public notices
Mr. Buker commented on an article that had appeared in the December 7 issue of the Concord Monitor. The reporter had taken her own spin on the press release the Selectmen had issued regarding the progress of the police chief search. Mr. Buker wanted to make it clear that at this time the Board has not made any offer to any candidate.
7:38 p.m. Mark Murdough introduced Karen Brown to the Board as a new member of the Rescue Squad. Ms. Brown is a trained EMT intermediate. The Board welcomed her.
Mr. Coffey reported that all the conditions to approving Webster Circle as a town road have been completed and Mr. Goss concurs. The Board needs to make a motion to accept in order to finalize the paperwork. Mr. Buker made a motion to accept Webster Circle as a town road per the hearing of September 29, 2004, as all conditions have been met. Mrs. Simoes seconded the motion. The Board voted all in favor.
Mr. Coffey presented a purchase and sale agreement for $125,669 with a $5,500 concession for a total purchase price of $120,169 for a new ambulance. Mark Murdough reported that the Rescue Squad has approximately $60,000 to apply toward the purchase. He reported that there were seventy-six mutual aid calls where we could have used a second ambulance. Mr. Coffey stated that this agreement only locks in the price until a vote at Town Meeting. Mr. Buker asked that Chief Holmes be invited to attend the Board’s next meeting.
7:50 p.m. Jerry Burnham, representing Richard Withington, requested permission to close Central Street, erect a tent and hire a band on July 23, 2005 to hold a community event similar to Schnitzel Fest. He still has to notify the Police and Fire Departments. Mrs. Simoes asked if this will interfere with the Farmer’s Market. Mr. Burnham answered no. The Board agreed that this would be an enjoyable event for the community as long as the Fire and Police Department and the Post Office agreed.
8:00 p.m. Mr. Buker made a motion to enter into a non-public session to discuss a personnel matter with Lieutenant David Roarick. Mrs. Simoes seconded the motion. Board voted in the affirmative by voice vote.
8:29 p.m. Mr. Buker made a motion to adjourn the session at 8:29 p.m. and to seal the minutes. Mrs. Simoes seconded the motion. The Board voted in the affirmative by voice vote.
8:32 p.m. Mr. Buker made a motion to enter into a non-public session to discuss a personnel matter with the Police Chief Search Committee. Mrs. Simoes seconded the motion. Board voted in the affirmative by voice vote.
8:42 p.m. Mr. Buker made a motion to adjourn the session at 8:42 p.m. and to seal the minutes. Mrs. Simoes seconded the motion. The Board voted in the affirmative by voice vote.
8:47 p.m. Mr. Buker made a motion to enter into a non-public session to discuss a personnel matter. Mrs. Simoes seconded the motion. Board voted in the affirmative by voice vote.
8:53 p.m. Mr. Buker made a motion to adjourn the session at 8:53 p.m. and to seal the minutes. Mrs. Simoes seconded the motion. The Board voted in the affirmative by voice vote.
Meeting adjourned at 8:55 p.m.
Respectfully submitted,
Iris Campbell
Selectmen’s Secretary
| 
