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Minutes

Meeting date: 
Tuesday, September 23, 2014

Town of Hillsborough

Board of Selectmen

Meeting Minutes

                                                  September 23, 2014

 

Present: David Fullerton, Chairman; Wendy Brien-Baker, Selectman; Alan Urquhart, Selectman; Laura Buono, Town Administrator.

 

Chairman Fullerton opened the meeting at 6:45 p.m.

 

In Attendance:              Michael Pon, Susan Kingsbury, Matthew Sampson, Sean Ryan, Russell Galpin, John Segedy, Rosemary Urquhart, Peter Brigham, Joe Walker.

 

 

  1. OPEN SESSION

 

Russ Galpin – Mr. Galpin asked if there was a resolution with regard to his disagreement that Chairman Fullerton should have voted on a request from the Lions Club to have a police detail fee waived.  Laura Buono reviewed RSA 43:1 which deals with hearings before a Board and stated that in the absence of a town policy, this is the only thing that they could refer to.  Within that RSA if one of the Selectmen would be prevented from sitting on a jury because of a conflict of interest, then they should recuse themselves from voting on the issue in front of them.  The RSA allows for the other members of the Board to appoint an alternate to sit in their place.  However, the issue that Mr. Galpin brought forward with was not part of a hearing, it was a request taken up at a regular meeting.  Mr. Galpin said there is a lot of case law on conflict of interest.

 

Peter Brigham – Mr. Brigham said he currently has someone who is working on pamphlets and registration forms for the various new programs being offered.  He said that on a temporary basis, he could use this administration assistance for the recreation forms and advertisements. Mr. Brigham estimates 3-5 hours a week more or less and handed out a sample job description.  Advertising the position was briefly discussed but because of its temporary status and the fact that Mr. Brigham already has someone for the job, it will not be advertised.  Selectman Urquhart moved to approve Mr. Brigham paying for this out of the money he already has in his budget.  Motion was seconded by Chairman Fullerton.  Selectman Brien-Baker stated that she is recusing herself from this vote since she is the person who is doing the work.  A vote was taken.  Motion passed by a vote of 2 in favor and 1 abstention (Selectman Brien-Baker).

 

  1. APPOINTMENTS

 

Joe Walker – Joe Walker spoke to the Selectmen about a project he would like to have endorsed by them. Mr. Walker stated that the Hillsboro-Deering High School is proposing to establish a Welcome/Visitor Center in Hillsborough and have it run by students at the high school.  He stated that ultimately the group would be directly responsible for the location and would be working with Monadnock Travel Council to keep it supplied with brochures, etc.  The project benefits were outlined as well as who the various stakeholders would be.  The location was also discussed and near the historical bridge in the grassy area at the end of the Tire Express parking lot is felt to be the best location.  Ms. Buono will send a letter to the property owners of Tire Express and ask about parking.

 

 

 

 

  1. SELECTMEN BUSINESS

 

Budgets – Chairman Fullerton briefly brought up the upcoming budget season and said in 2001 the budget was a little over 6,000,000 and in 2013 the expenditures were about the same.  Chairman Fullerton said he would like to see sidewalks from the square up to McDonalds.  Ms. Buono said that the department heads are working on their 2015 budgets.

 

Emergency Management – Ms. Buono advised the Board that the Emergency Management Director has ordered various pamphlets to provide to the public on preparedness.  There is also a pamphlet that is personalized with Hillsborough information for the public (emergency numbers, EOC location, etc.).  Selectman Urquhart stated that he would have liked to review any pamphlet before it was ordered.  Ms. Buono stated that the pamphlets are those provided through FEMA and are given to the municipality free of charge.

 

  1. MANIFEST MOTION

 

Chairman Fullerton moved to authorize the Selectmen to sign manifests and order the Treasurer to sign Payroll Check numbers 7530 – 7583 a/k/a Vouchers 38 & 39 in the amount of $124,250.40 (includes 128 direct deposit stubs) and Accounts Payable Check numbers 10342 - 10414 a/k/a Vouchers 25A & 26 in the amount of $131,169.95.  Motion was seconded by Selectman Brien-Baker.  A vote was taken. Motion passed unanimously.

 

  1. CONSENT AGENDA

 

Chairman Fullerton moved to approve the Consent Agenda for September 23, 2014.  Motion was seconded by Selectman Brien-Baker.  A vote was taken.  Motion passed unanimously.

  • Summary Inventory of Valuation (MS1)
  • Land Use Change Tax – Map 8 Lot 53
  • Pole Licenses – Henniker St. & Holman St.

 

  1. APPROVAL OF MEETING MINUTES

 

Selectman Urquhart moved to approve the meeting minutes of September 9, 2014 as written.Motion was seconded by Chairman Fullerton.Wendy abstained.A vote was taken.Motion passed with a vote of 2 in favor and 1 (Selectman Brien-Baker) abstaining.

 

  1. PUBLIC COMMENT

 

Russell Galpin – Mr. Galpin said that he was hard-nosed with regard to changing the planner position from part-time to full-time last year but stated that based on what he sees going on in town, perhaps the Board should consider it again this year.  Mr. Galpin said the original reason to not increase it was because there wasn’t that much going on in town.  Selectman Urquhart Alan brought up the EDC drive to get businesses in and business recruitment was briefly discussed. John Segedy disagreed and noted that quite a few of the Planning Board meetings have been canceled because of lack of work for them to do.  Ms. Buono stated that she also disagreed and said that although there are projects such as Sanel, Family Dollar, and a couple of restaurants being built/remodeled, once the plans are approved through the Planning Board, the Building Department and inspector takes over.  Ms. Buono feels there are currently enough hours allotted for the position (30/week).

 

Rosemary Urquhart – Mrs. Urquhart said she thinks the heads of the groups should get together to discuss these types of things.  Selectman Brien-Baker brought up liaison reports and after a brief discussion it was decided that “Liaison Reports” will be added to each Selectmen’s Meeting Agendas.

 

  1. ADJOURNMENT

 

Selectman Brien-Baker moved to adjourn at 8:02 p.m.  Motion was seconded by Chairman Fullerton Selectman Urquhart. A vote was taken.  Motion passed unanimously.

 

A true record.

 

 

 

Laura Buono

Town Administrator

 

 

 

Approved by:                                                                          Date:                                                

Hillsborough Board of Selectmen

 

 

 

                                                                     

David N. Fullerton, Chairman

 

 

 

                                                                                                                                                         

Wendy Brien-Baker, Selectman                                 Alan Urquhart, Selectman